PRESIDENT

• Presides at all meetings of the Board, Executive Board, and General Membership

• Acts as Edwards Spouses’ Club representative during different community meetings

• Serves on the following committees:

• Budget, Scholarship, Auction

 

WELFARE VICE PRESIDENT

• Performs the duties of the President in his/her absence; may succeed the presidency if at any time the President is unable to complete the full term of office 

• Supervises all welfare activities and supporting committees 

• Assumes the duties of the welfare committee chair in the absence of one

• Serves on the following committees: Budget, Scholarship, Auction

 

SOCIAL VICE PRESIDENT

• In the absence of the welfare vice president, performs the duties of the President in his/her absence and may succeed the presidency if at any time the President is unable to complete the full term of office

• Supervises all social activities and supporting committees

• Assumes the duties of the programs committee chair in the absence of one

• Serves on the following committees: Budget, Auction

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GENERAL SECRETARY 

• Records and signs the minutes of all regular and executive board, and general membership

• Serves as the custodian of the Edwards Spouses’ Club permanent records, with the exception of records pertaining to finance

• Records and processes all Edwards Spouses’ Club correspondence

• In absence of a membership chair, coordinates with the social treasurer to keep the membership roster and email distribution list updated

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SOCIAL TREASURER

• Is responsible for all financial affairs of the Edwards Spouses’ Club social operating fund

• With the welfare treasurer, is responsible for the filing of the annual income tax return

• Ensures financial records of the social operating fund are maintained in accordance with the AFI regulations

• Serves on the following committees: budget, auction

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WELFARE TREASURER

• Is responsible for all financial affairs for the Edwards Spouses’ Club welfare fund

• With the social treasurer, is responsible for the filing of an annual income tax return

• Ensures financial records of the welfare fund are maintained in accordance with AFI regulations

• Serves on the following committees: budget, scholarship, welfare and auction.

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THRIFT SHOP TREASURER

• Oversees the finances of the Edwards Spouses’ Club Thrift Shop

• Reconciles monthly bank statements with the recorded transactions in Quick Books

• Pays the store manager’s monthly stipend and the monthly bills

• Acts as a liaison between the thrift store staff/volunteers and the board

• Serves on the following committees: budget, scholarship.

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PARLIAMENTARIAN

• Acts in a non-voting advisory capacity and attends all board, executive board, and general membership meetings

• Acts as a liaison with FSS

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SCHOLARSHIP CHAIR

• Chairs the scholarship committee

• Reviews scholarship guidelines and applications with committee; clears application with legal office

• Sends out, receives, and reviews applications

• Arranges scholarship reception

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WELFARE CHAIR

• Chairs the welfare committee

• Reviews and researches, if necessary, all budgeted and unbudgeted welfare requests

• Presents requests approved by the committee to the board for consideration

• Dispurses approved donations

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AUCTION CHAIR

• Chairs the auction committee

• Works with the executive board to decide the location, type, and theme of the auction

• Sets date and coordinates approval through base officials

• Responsible for planning, marketing, and executing the auction

• Secures auctioneer, catering, entertainment, etc.

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MISTLETOE BAZAAR CHAIR

• Chairs the Mistletoe Bazaar

• Chooses date, time, and location of the event

• Submits fundraising application to FSS

• Contacts vendors; sends out and collects applications and payments

• Corresponds with vendors form the time of sign up to the day of the bazaar

• Provides base access to vendors

• Leads volunteers to help set up and advertise the event 

 

REINDEER RUN CHAIR

• Chairs the Reindeer Run

• Coordinated with FSS for fundraising approval 

• Responsible for marketing, planning, and executing the 5k Fun Run to be held in early December

• Distributes and collects entry forms and fees

• Maps and marks the race route

• Coordinates volunteers on race day

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PROGRAMS CHAIR

• Plans monthly social functions

• Prepares a schedule of social functions to present to the board 

• Distributes invitations and collects responses

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MEMBERSHIP AND HOSPITALITY CHAIR

• Suggests ways to increase membership

• Keeps roaster of active and honorary members

 

PROPERTIES CHAIR

• Responsible for all Edwards Spouses’ Club property in the closet and lends out to Edwards Spouses Club member

• Inventories all properties

 

PUBLICITY CHAIR

• Publishes the monthly newsletter

• Responsible for maintaining the website and ensuring it is operating accurately

• Designs, generates, and revises web pages; examines traffic on site

• Along with the social vice president, maintains the club’s social media accounts

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HISTORIAN

• Takes pictures at Edwards Spouses’ Club events and submits to publicity chair for use in the newsletter and on social media

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CINDERELLA CHAIR

• Heads the Cinderella closet at the thrift store

• In charge of making sure dresses are dry cleaned 

• In charge of planning “pop up” events such as prom, ALS graduation, homecoming